> For the complete documentation index, see [llms.txt](https://docs.roaddirect.co.nz/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.roaddirect.co.nz/eboard/settings/job-booking-fields.md).

# Job booking fields

Job Booking Fields controls the job booking form: which fields staff are prompted or required to fill in, which fields appear on the shorter Express Booking form, and the choices offered in each drop-down list. This page was previously called **Dropdowns**.

To open it, go to **Settings** → **Job Booking Fields**.

{% hint style="info" %}
These settings are shared by everyone in your organisation/depot. Some options have been pre-configured by Road Direct.
{% endhint %}

## How the page is laid out

Fields are grouped in the same sections as the booking form: **Job Type**, **Booking Dates**, **Billing Information**, **Times**, **Contact**, **Job Details**, **Admin** and **Process**. You can use the search box to find a field quickly.

Each field has three settings:

| Column                     | What it means                                                                                                                                                                                                                                   |
| -------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Is Highly Recommended?** | A green tick means staff are prompted to fill this field in. Jobs with highly recommended fields left empty are flagged on the [Calendar](/eboard/calendar.md) and in the [Day summary](/eboard/calendar/day-summary.md) ("No Missing Fields"). |
| **Is Mandatory?**          | The job can't be saved until this field is filled in.                                                                                                                                                                                           |
| **In Express Booking?**    | The field appears on the Express Booking form (a shorter booking form). Express Booking is switched on in [Calendar settings](/eboard/settings/calendar.md).                                                                                    |

Fields with a **padlock** icon are fixed by Road Direct and can't be changed (for example Job Type, Booking Dates and Client).

## Change a field

1. Find the field and click its **⋮** menu, then **View**.
2. Tick or untick **Highly Recommended?**, **Mandatory?** and **Show in Express Mode?**.
3. If the field is a drop-down list, manage its choices under **Items**:
   * Click **Add Item** to add a choice, then enter the **Dropdown Item** (the text staff pick) and an optional **Description**.
   * Use the buttons beside each item to move it up or down, or to remove it.
4. Click **Save**, or **Cancel** to discard your changes.

{% hint style="warning" %}
Removing or renaming a drop-down item affects every future booking that uses that field, so check with your team before changing commonly used lists.
{% endhint %}


---

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